Services Provided by Us
Pre-Conference Services
Budgeting
Preparation of Cost Sheet/Expense estimation.
Marketing and Promotion
Conference design/Graphics: look and feel, logo Design and printing: mailers and registration brochures, sponsorship mailings, souvenirs for delegates.
Website
Registration Database maintenance, Design, Update On-line registrations, hotel accommodation booking, tour booking and Payment gateway facilitation.
Pre-Conference Secretariat
Communication and registration management of delegates.
Venue/Services Negotiations
Selection of venue, price and services negotiation, conference accommodation at hotels, Price negotiation, Optimum room packages, Contract finalization, Monitoring/facilitating reservations of delegates, Coordination with Conference Organizing Committee.
Facilitation of Clearances
Enabling facilitation of various permits/clearances from Nodal Ministry, MEA, MHA, State Government, ITPO, Entertainment department, Fire, traffic and police and security.
Add-on Services
conference/ theme promotions in related shows in India, utilization of our Partner Network. Digital marketing through social media, Development of attractive sight seeing packages and pre and post conference tours.
Conference Preparation And Execution
Delegate management
Bags for delegates, registration badges Software for onsite registration and in house badge printing, Bar Coding Photo IDs and On-site registration.
Facilitation/Transfers
Airport pickup, Hotel facilitation and Transport to and from functions, including Shuttle Bus transfer.
Visuals/Signage
Hall signage, Audio-visual controls, Photography & video coverage.
Secretariat services
Simultaneous Interpretation, Programme Committee Support, Temporary Staffing.
Post conference holiday tours
Arranging Sightseeing programs, both Pre- and post- conference tours, Food and Beverage management and Banquet/ entertainment.
Miscellaneous Services
Online Collection, Online Reviewing, Abstract and full papers CD, Program book and Speaker prep room.
Final Accounting
Preparation of final Cost Invoices and Post conference follow-up.
Exhibition
Global Conferences & Exhibitions teams up with highly experienced partners and the finest technical service providers to deliver high quality conferences and exhibitions. Our experienced staff and in-house facilities guarantee seamless quality interaction with clients, conference organisers/exhibitors and all delegates/participants. This also results in seamless time saving integration and co-ordination of various parts of the conference/Exhibitions, as well as adherence to the strictest timelines. The following is a list of exhibition services offered. Please contact us for more information.
- Layouts
- Signage
- Exhibition Collateral
- Design
- Copy
- Printing
- Mailing
- Response management & communication with exhibitors
- Detailed design & allocation of spaces
- Stand Construction
- Air Conditioning/Electricals & General Lighting
- Generators
- Conservancy
- Security
- Government Permissions and Liaison
- Catering/Food Court
- Portable Toilet services
- Execution & timely delivery of all conference materials
- Exhibitor Registrations
- Temporary Staff
- Hotel Accommodation
Conferences & Meetings
Global Conferences & Exhibitions is experienced in handling a wide variety of conferences and meetings – from single session meetings to multi-lingual, parallel session, Heads of State and Ministerial Conferences, Medical Meetings and workshops as well Business Summits/conclaves.